How to Add BCC in Outlook: A Step-by-Step Guide
When you send an email, it’s important to keep certain information private. One way to do this is by using BCC (blind carbon copy), which allows you to send a message to multiple recipients without revealing their email addresses to each other. This can be useful in a variety of situations, such as when you’re sending a mass email or when you want to keep certain contacts confidential.
Step 1: Open Outlook
The first step to adding BCC in Outlook is to open the program. You can do this by clicking on the Outlook icon on your desktop or by searching for “Outlook” in your Start menu.
Step 2: Create a New Email
Once you have Outlook open, you’ll need to create a new email. To do this, click on the “New Email” button in the upper left-hand corner.
Step 3: Click on the “Options” Tab
After you’ve created a new email, you’ll see a ribbon at the top of your screen with a number of different tabs. Click on the “Options” tab to access the BCC field.
Step 4: Click on the “BCC” Button
Once you’re on the “Options” tab, you’ll see a button labeled “BCC” in the “Show Fields” section. Click on this button to reveal the BCC field.
Step 5: Add Email Addresses to the BCC Field
Now that you have the BCC field open, you can add email addresses to it just as you would with the “To” and “CC” fields. Simply type or paste the email addresses into the BCC field, separating them with commas if you’re adding more than one.
Step 6: Finish Composing Your Email
After you’ve added the necessary email addresses to the BCC field, you can finish composing your email just as you normally would. Be sure to double-check that you’re sending the email to the correct recipients and that you’ve included all necessary information.
Step 7: Send Your Email
Once you’re satisfied with your email, you can send it by clicking on the “Send” button in the upper left-hand corner of your screen.
Why Use BCC?
Using BCC has a number of benefits. Some of the most common reasons to use BCC when sending an email include:
- Protecting recipients’ privacy: When you use BCC, you can send a message to multiple people without revealing their email addresses to each other. This can be helpful if you’re sending a mass email or if you want to keep certain contacts confidential.
- Reducing clutter: By using BCC, you can avoid cluttering up your email with a long list of recipients that may not be relevant to everyone. This can make your message easier to read and more effective.
- Preventing reply-all storms: When you send an email to a large group of people, it’s easy for someone to accidentally hit “Reply All” and send a message to everyone on the list. By using BCC, you can reduce the risk of this happening.
Conclusion
Adding BCC in Outlook is a simple and effective way to protect recipients’ privacy, reduce clutter, and prevent reply-all storms. By following these simple steps, you can easily add BCC to any email in Outlook and enjoy the benefits that come with it.
