How to Auto Reply in Outlook
Microsoft Outlook is a popular email client that many people use to manage their emails. One of the many features that Outlook offers is the ability to set up an auto-reply. An auto-reply is a message that is automatically sent to anyone who sends you an email. This is a helpful feature when you are out of the office or on vacation, and you want to let people know that you will not be able to respond to their email right away. In this article, we will show you how to set up an auto-reply in Outlook.
Set up an Auto-Reply in Outlook 2019/Office 365
Outlook 2019 and Office 365 both have similar steps for setting up an auto-reply. Here are the steps:
- Open Outlook and click on File.
- Click on Automatic Replies (Out of Office).
- In the Automatic Replies window, click on the Send automatic replies checkbox.
- Enter the message that you want to send as your auto-reply in the Inside My Organization and Outside My Organization sections.
- Set a date range for your auto-reply by selecting the Only send during this time range checkbox and selecting the start and end dates.
- Click OK to save your auto-reply.
Once you have set up your auto-reply, Outlook will automatically send your message to anyone who sends you an email during the specified date range.
Set up an Auto-Reply in Outlook 2016
The steps for setting up an auto-reply in Outlook 2016 are slightly different than in Outlook 2019/Office 365. Here are the steps:
- Open Outlook and click on the File tab.
- Click on Info.
- Click on Automatic Replies (Out of Office).
- In the Automatic Replies window, click on the Send automatic replies checkbox.
- Enter the message that you want to send as your auto-reply in the Inside My Organization and Outside My Organization sections.
- Set a date range for your auto-reply by selecting the Only send during this time range checkbox and selecting the start and end dates.
- Click OK to save your auto-reply.
Once you have set up your auto-reply, Outlook 2016 will automatically send your message to anyone who sends you an email during the specified date range.
Set up an Auto-Reply in Outlook.com
If you use Outlook.com, here are the steps to set up an auto-reply:
- Sign in to your Outlook.com account.
- Click on the gear icon in the top-right corner of the screen and select View all Outlook settings.
- Click on Mail.
- Click on Automatic replies.
- Enter the message that you want to send as your auto-reply in the Inside My Organization and Outside My Organization sections.
- Set a date range for your auto-reply by selecting the Only send during this time range checkbox and selecting the start and end dates.
- Click Save to save your auto-reply.
Once you have set up your auto-reply, Outlook.com will automatically send your message to anyone who sends you an email during the specified date range.
Conclusion
Setting up an auto-reply in Outlook can be a helpful way to let people know that you are out of the office or on vacation. By following the steps outlined above, you can easily set up an auto-reply in Outlook 2019/Office 365, Outlook 2016, or Outlook.com. Remember to set a date range for your auto-reply and to include a clear message in your auto-reply so that people know when they can expect to hear back from you.
