How to Create Archive Folder in Outlook

Outlook Archive FolderSource:

Outlook is an email client that is widely used by businesses and individuals to manage their email communication. One of the essential features of Outlook is its archive folder, which helps to keep your email organized and easy to access. Creating an archive folder in Outlook is a simple process that can be done in a few steps.

Step 1: Open Outlook and Select the Folder

Outlook Select FolderSource:

The first step to create an archive folder in Outlook is to open the application and select the folder that you want to archive. This can be your inbox, sent items, or any other folder that you wish to archive. Click on the folder to select it.

Step 2: Go to File Menu and Select Archive

Outlook File MenuSource:

Once you have selected the folder, click on the “File” menu at the top left corner of the Outlook window. From the drop-down menu, select “Archive.”

Step 3: Choose the Archive Settings

Outlook Archive SettingsSource:

In the “Archive” window that appears, choose the settings for archiving. You can select the date from which you want to archive the emails, the folder to which you want to move the archived items, and other options such as whether to include items with “Do not AutoArchive” tag.

Step 4: Click on OK

Outlook OkSource:

Once you are done with the settings, click on “OK” to create the archive folder in Outlook. All the items that match the archive settings will be moved to the designated archive folder.

Step 5: Access the Archive Folder

Outlook Access Archive FolderSource:

To access the archive folder in Outlook, go to the left pane of the main Outlook window and scroll down until you see the “Archive” folder. Click on it to expand the folder and view the archived items.

Step 6: Customize the Archive Settings

Outlook Customize Archive SettingsSource:

If you want to customize the archive settings further or create a new archive folder, you can do so by going to “File” menu and selecting “Options.” From the “Advanced” tab, click on “AutoArchive Settings” to change the archive settings.


By creating an archive folder in Outlook, you can keep your emails organized and easily accessible. With these simple steps, you can set up an archive folder in Outlook and customize it to suit your needs.

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *