How to Recall Email in Outlook
Have you ever sent an email and then regretted it immediately after? Or perhaps you realized that you made a mistake in the email and want to correct it before the recipient reads it. Fear not, as Microsoft Outlook has a feature that allows you to recall an email. In this article, we will show you how to recall email in Outlook.
What is email recall in Outlook?
Email recall in Outlook is a feature that allows you to retrieve an email message that you have sent. This feature is helpful if you have sent the email to the wrong person, forgot to attach a file, or made a mistake in the content of the email.
Requirements for email recall
In order to recall an email in Outlook, you must meet certain requirements:
- The recipient must be using Outlook and the email must still be in their inbox.
- The email must not have been opened or read by the recipient.
- You must be using Microsoft Exchange as your email server.
If you do not meet these requirements, the email recall feature may not work.
How to recall an email in Outlook
Follow these easy steps to recall an email in Outlook:
- Go to your Sent Items folder in Outlook.
- Double-click on the email message that you want to recall.
- Click on the “Actions” button in the “Move” section of the ribbon.
- Select “Recall This Message” from the drop-down menu.
- Choose whether you want to delete unread copies of the email or replace the email with a new one.
- Click “OK” to confirm the recall.
If the recall was successful, you will receive a message indicating that the email has been recalled. If the recall was not successful, you will receive a message indicating the reason why it failed.
What happens when you recall an email in Outlook?
When you recall an email in Outlook, two things can happen:
- If you choose to delete unread copies of the email, the email will be deleted from the recipient’s inbox.
- If you choose to replace the email with a new one, the original email will be deleted from the recipient’s inbox and replaced with the new email. The new email will contain the corrected content or attachment.
It is important to note that if the recipient has already read the email, the recall feature will not work.
When should you use email recall in Outlook?
Email recall in Outlook should only be used in specific situations, such as:
- You have sent an email to the wrong person.
- You forgot to attach a file to the email.
- You made a mistake in the content of the email.
If you have sent an email that contains sensitive or confidential information, it is recommended that you contact the recipient directly and ask them to delete the email.
Conclusion
Email recall in Outlook is a useful feature that allows you to retrieve an email message that you have sent. However, it is important to note that the feature may not work in all situations and should only be used in specific circumstances. By following the steps outlined in this article, you can easily recall an email in Outlook and correct any mistakes that you may have made.
