How to Set Out of Office in Outlook: A Complete Guide
Setting out of office in Outlook is a great way to let your colleagues know that you are out of office and unavailable. This feature is particularly helpful when you are going on vacation or attending an important meeting. In this article, we will guide you on how to set out of office in Outlook.
Step 1: Open Outlook Application
The first step is to open the Outlook application on your computer. You can do this by clicking on the Outlook icon on your desktop or by searching for Outlook in the start menu.
Step 2: Click on File
Once you have opened the Outlook application, click on the File menu located at the top left corner of the screen. This will open a drop-down menu.
Step 3: Click on Automatic Replies (Out of Office)
In the drop-down menu, click on the Automatic Replies (Out of Office) option. This will open the Automatic Replies window.
Step 4: Select Send Automatic Replies
In the Automatic Replies window, select the Send automatic replies option. This will activate the out of office feature.
Step 5: Set the Start and End Dates
Set the start and end dates for your out of office message. You can also set the exact time when you will be back in the office.
Step 6: Compose Your Out of Office Message
Compose your out of office message. This message should include information such as the reason for your absence and when you will be back in the office. You can also include alternative contacts for urgent matters.
Step 7: Set the Recipients
Set the recipients for your out of office message. You can choose to send the message to anyone outside your organization or just to specific people.
Step 8: Click on OK
Once you have completed all the necessary steps, click on the OK button. This will activate your out of office message.
Step 9: Disable Out of Office
To disable your out of office message, simply follow the same steps and select the Do not send automatic replies option instead of the Send automatic replies option.
Conclusion
Setting out of office in Outlook is a simple process that can save you a lot of time and hassle. By following the steps outlined in this article, you can easily set your out of office message and let your colleagues know that you are away from the office. Remember to disable your out of office message once you are back in the office.
