How to Share Calendar in Outlook

Outlook Calendar SharingSource:

Outlook is a popular email and calendar application that is used by millions of people around the world. One of its best features is its ability to share calendars with other people. This article will show you how to share a calendar in Outlook so that you can keep everyone on the same page.

Step 1: Open Outlook

Outlook IconSource:

The first step is to open Outlook on your computer. You can do this by clicking on the Outlook icon in your taskbar, or by searching for it in the Start menu.

Step 2: Create a New Calendar

Create New Calendar OutlookSource:

If you haven’t already created a calendar in Outlook, you will need to do so before you can share it. To create a new calendar, click on the “File” tab at the top of the screen, and then click “New Calendar”.

Step 3: Name the Calendar

Name The Calendar OutlookSource:

Give your new calendar a name that will make it easy for others to identify it. You can do this by right-clicking on the calendar in the navigation pane, selecting “Rename Calendar”, and then typing the new name.

Step 4: Share the Calendar

Share Calendar OutlookSource:

Now that you have created and named your calendar, you are ready to share it with others. To do this, right-click on the calendar in the navigation pane, select “Share”, and then click “Calendar Permissions”.

Step 5: Add People to Share With

Add People To Share With OutlookSource:

In the “Calendar Properties” window, select the “Permissions” tab. From here, you can add people to share the calendar with by clicking the “Add…” button and then typing in their email address.

Step 6: Set Permissions

Set Calendar Permissions OutlookSource:

Once you have added people to share the calendar with, you can set their permissions by selecting their name and then selecting the appropriate permission level from the drop-down menu.

Step 7: Send the Invitation

Send Calendar Invitation OutlookSource:

After you have set the permissions, click the “OK” button to close the “Calendar Properties” window. You will then be prompted to send an invitation to the people you added. Click “Send” to send the invitation.

Step 8: Accept the Invitation

Accept Calendar Invitation OutlookSource:

The people you shared the calendar with will receive an email invitation to view your calendar. They can accept the invitation by clicking the “Accept” button in the email.

Step 9: View the Shared Calendar

View Shared Calendar OutlookSource:

Once someone has accepted your invitation to view your calendar, they will be able to view it in their own Outlook program. They can do this by clicking on the “Calendar” button in the navigation pane, and then selecting your calendar from the list of available calendars.


Sharing your calendar in Outlook is a great way to keep everyone on the same page. By following these simple steps, you can share your calendar with others and ensure that everyone is up-to-date on upcoming events and meetings.

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